HSB | Engineering inspection frequencies - Retail
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A guide to engineering inspection frequencies

Retail

Employers have a duty of care to ensure the health, safety and welfare of their employees. Periodic engineering inspections on their plant and equipment form part of this vital duty, whilst also ensuring employer conformity to applicable health and safety legislation.

Plant and equipment within the workplace needs to be examined and properly maintained to ensure it is safe to operate, and that it complies with applicable health and safety legislation; requiring statutory 'thorough examinations' at specific intervals (thorough examinations exist outside normal equipment maintenance and servicing procedures).

Regular inspections may also serve as a good preventative maintenance programme to ensure the integrity of plant and equipment; helping to minimise machinery breakdowns.

Inspection frequencies

Different types and categories of equipment have varying inspection frequencies according to applicable health and safety legislation.

Typical equipment and installations found within the retail sector are listed below, together with the applicable legislation.

Applicable legislation (1) Typical equipment Inspection/thorough examination frequency (months)
Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) Fork lift truck (goods only) 12
Passenger lift 6
Goods/service lift 12
Stair lift 6
Mobile elevating work platform (MEWP) 6
Order picker (lifting persons/lifting goods) 6/12
Window cleaning equipment/building maintenance unit 6
Provision and Use of Work Equipment Regulations 1998 (PUWER) Pallet truck 12
Applicable legislation (1) Typical equipment Inspection/thorough examination frequency (months)
Pressure System Safety Regulations 2000 (PSSR) Coffee machine boiler 14
Air/oil receiver 72
Provision and Use of Work Equipment Regulations 1998 (PUWER) Hot water boiler (<110ºC) 12
Expansion vessel (used for hot water systems) 12
Refrigeration and air conditioning systems (<25 kW) 12
Applicable legislation (1) Typical equipment Inspection/thorough examination frequency (months)
Provision and Use of Work Equipment Regulations 1998 (PUWER) Alternator 12
Applicable legislation (1) Typical equipment Inspection/thorough examination frequency (months)
Electricity at Work Regulations 1989 (EAWR) Low voltage electrical installations 60 or change of occupancy
Portable appliances 12
1. For Northern Ireland and the Republic of Ireland, similar statutory equipment legislation is applicable. HSB's inspection services in the Republic of Ireland are provided to comply with the equivalent legislation. 2. Examination intervals for statutory pressure systems are dictated by a Written Scheme of Examination; a legal document that details the items within the pressure system, including protective devices, and outlines the inspection frequency and requirements. 3. The frequency of period inspection for electrical systems, installations and equipment covered by EAWR is dependent on the type and use of the installation, the quality and frequency of maintenance and any external influences which the installation may be subject to.

Plant Guide: Diagrams

View detailed diagrams of typical plant and equipment used across various industries, together with applicable UK legislation for each item.

Engineering inspection services

HSB Inspection Services: Helping customers to maintain workplace equipment safety, optimise the efficiency of plant and equipment, and comply with applicable health and safety legislation.

HSB Risk Management Solutions: Three engineering consultancy services to reduce risks, costs, and deliver compliance via improved analysis of businesses’ equipment, and health and safety practices. Each service is further split into modules, allowing customers to build them to fit their business.